E P Morris and Company Limited

The trend in recent years has been for all the counting and banking of cash to be contracted out to security firms. The responsibility for accurate and complete counting and banking of the money has effectively transferred to these companies and the identification of any errors, oversight or fraud has been difficult even with the use of spreadsheets.

The Cash Tracker system has been designed to capture as much detail as possible to allow tracking of the cash from the depot Cash Deposit System (CDS) to Security Firm reports of cash counted and through to the bank, providing reports to Depot, Cash Deposit Point (CDP) and even specific vault (coin or note box) details if required. The essential control stages are:

• Importing CDS cash collection (vault ejection) details and input of any other drop-safe banking, detailed to notes, coins, cheques and other (non-cash eg tokens).
• Matching cash counted from vault / CDP to cash counted by security firm notified by Depot Cash Report (DCR).
• Matching cash counted by security firm to cash banked by them.
• Maintaining a demonstrable audit trail with receipt numbers etc.
• Producing a set of printable reports.
• Exporting cash collected details to EPM Shorts & Overs system.
• Producing Nominal Ledger Journals.